|
NAME OF CLUB
|
|
1.The Club shall be known as' The Popes Mead Bowling Club '.
( Hereinafter called 'The Club' ).
|
|
OBJECTS
|
|
2.The purposes of the Club are to promote and provide facilities for the amateur sport of Bowls in Crawley and community participation of the same.
|
|
To promote other social and recreational activities for the benefit of the members
|
|
TRUSTEES
|
|
3.The property of the Club shall be vested in three Trustees who shall be appointed by the General Committee and shall hold office until death, resignation or until removed from office by the General Committee, who will then appoint the replacement. The property of the Club shall be invested in them or in the names of such one or more individual members of the Club as the Committee shall approve, to be dealt with by them as the Committee may from time to time direct (an entry in the minute book shall be conclusive evidence). The Trustees shall be indemnified against risk and expense out of the property.
|
|
OWNERSHIP
|
|
4.The land and the buildings belong to the Club and are freehold and cannot be sold , mortgaged or pledged in any way except by a 75% majority of members eligible to vote and present at a convened General meeting.
|
|
5.All surplus income or profits are to be reinvested in the club. No surpluses or assets will be distributed to members or third parties. The interest from the Investments deposited may be used to fund the Club’s annual running costs including expenditure on repairs, maintenance and renewals. The Investments and any part thereof shall not be expended, pledged or utilised in any way except by a 75% majority of members eligible to vote and present at a convened General meeting. The Treasurer will disclose the value of the Investments annually at the AGM
|
|
6.All eligible members entitled to attend and vote at a General Meeting called for this purpose, are entitled to appoint a proxy to vote on their behalf. The Chairman of the meeting may act as a proxy for those members not able to obtain a proxy.
|
|
7.The Members may vote to wind up the Club if not less than three quarters of those present and voting support that proposal at a General meeting
|
|
8.After settling all liabilities of the Club, the Committee shall dispose of the net assets remaining to another Club with similar sports purpose which is a registered CASC, a Charity or to the Sports governing body for use by them in community related sports.
|
|
9.All members of the Club are entitled to attend the general meetings referred to in the above rule.
|
MEMBERSHIP
|
|
10.Membership of the Club shall be open to anyone interested in the sport regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion nor other beliefs.
Any Junior admitted to the Club shall at all times be accompanied by an adult, who will take sole responsible for their well being. It is also required that a Parent / Guardian signs a consent form allowing the Junior to take part in Club activities.
|
|
11.The number of members in the various classes will be recommended by the General Committee for approval at each Annual General Meeting.
|
12.
|
The joining fees and subscriptions for the various classes of membership shall be such sums as the Committee may from time to time determine. A notice showing the current joining fees and subscriptions shall be posted on the notice board at least 21 days before such change is due to come into force.
|
|
13.
|
Annual subscriptions shall be due on the 31st March of each year. If any member's subscription is in arrears 14 days after the due date they will be deemed to have forfeited their membership and their name will be removed from the membership list.
|
|
|
ELECTION OF NEW MEMBERS
|
|
14.
|
Any person wishing to become a member shall complete an application form and hand this to the membership secretary.
|
|
15.
|
Applications for membership shall be considered by the Committee who may limit the number of members based on the availability of facilities. The Committee, by a simple majority vote, may refuse membership or remove it for good cause such as conduct or character likely to bring the Club or Sport into disrepute. Appeal against refusal or removal may be made in accordance with the appeals procedures set out in rule 26.
|
|
|
CLASSES OF MEMBER
|
|
16.
|
There shall be the following class of member :-
|
|
|
FULL MEMBERS
Who shall be entitled to all the privileges of the Greens and Clubhouse and to attend and vote at any General Meeting.
|
|
|
SOCIAL BOWLING MEMBERS
Retiring Full Members Who shall be entitled to all the privileges of the Clubhouse activities and use of the all-weather Green for special club events and Roll-ups.
|
|
|
WINTER MEMBERS
Who shall be entitled to all the privileges of the All-Weather green between 1st October and 30th March but are not allowed to vote at a General Meeting.
|
|
|
JUNIOR MEMBER
Members under the age of 18years on 1st May who shall be entitled to all the privileges of the greens and Clubhouse but are not allowed to vote at a General Meeting.
|
|
|
GENERAL COMMITTEE
|
|
17.
|
The General Committee (hereinafter referred to as 'The Committee') will be responsible for all the day to day administration of the Club including the power to enforce these rules and shall consist of 12(Twelve) members elected at an Annual General Meetings as follows :-
|
|
|
a)
b)
|
Chairman, Secretary, Asst. Secretary, Captain, Vice Captain, Match Secretary, Competition Secretary, Membership Secretary, Treasurer, Social Secretary and Ladies Secretary Together with : -
The Bar Manager appointed by the General Committee
|
|
|
Matters regarding access to investments, Business and Development activities of the Club must be referred to the Trustees.
|
|
18.
|
Six members of the Committee shall constitute a quorum.
|
|
19.
|
The Committee shall meet at least 6(six) times per year.
|
|
20.
|
The Chairman shall be the sole judge of all questions of order at such meetings and will have a casting vote. In the event of his absence the meeting must elect a Chairman from amongst those present.
|
|
21.
|
The Committee, in the event of the death or retirement of a Committee Member, have the power to fill such a vacancy until the next AGM.
|
22.
|
The Committee shall have the power to appoint sub committees and to depute such powers and duties as they may determine.
|
|
23.
|
The Committee may from time to time make local rules or regulations for the safety or well-being of the Club and its members which shall be displayed in the Clubhouse.
|
|
24.
|
The Committee will appoint a person as the Bar Manager.
|
|
25.
|
Disciplinary and Appeals procedure
The Committee shall have the power to expel or suspend any member for any infringement of these Rules and in any case where the conduct of such member shall in the opinion of the Committee be prejudicial to the character, good order and welfare of the Club.
The Club Secretary shall communicate with the member giving the said member all the facilities to appear before the Committee to explain his/her conduct producing if he/she so wishes witnesses in support of his/her case.
The Committee may after due investigation of the facts and if need be the proper examination of witnesses, all relevant evidence and submissions, take appropriate action having regard to the offence committed.
The Committee will adhere to the guidelines for disciplinary matters.
Appeals Procedure
A member may appeal against any penalty imposed by the Club Committee by writing to the Club Secretary within fourteen days of receiving the decision of the Club Committee, stating the grounds on which such appeal is made.
Such appeal shall be considered by an Annual or Extra Ordinary General meeting convened within Twenty-one days, for the purpose of determining such appeal. The decision of the General meeting will be minuted and will be communicated to the Member in writing.
The decision of the Club at a General meeting shall be final and binding.
The Club will conform to Bowls England Regulation 9.
|
|
|
GENERAL MEETINGS
|
|
26.
|
An Annual General Meeting shall be held every year during October or November when the report of the Committee and the financial statement shall be presented. The election of officers and committee members for the ensuing year shall also take place at this meeting. Seven days notice of the business to be transacted at the meeting shall be posted on the Club notice board. Twenty-five members shall form a quorum.
|
|
27.
|
The required notice for all meetings shall be 21 days. Such notice to be affixed to the Clubhouse.
|
|
28.
|
A motion for the alteration of any rule of the Club or the enactment of a new rule may be made at the Annual General Meeting or at an Extraordinary General Meeting upon notice in writing being given to the Secretary not less than 14 days before the date of the meeting who shall place notice of the motion on the Club notice board.
|
|
29.
|
Any 10 members may call an Extraordinary General Meeting upon receipt by the Secretary of a written request signed by them stating precisely the subject of the resolution(s) to be discussed and no other business may be transacted.
|
|
30.
|
The Committee may at any time call an Extraordinary General Meeting and every notice of such a meeting shall state precisely the subject of the resolution(s) to be discussed and no other business may be transacted.
|
|
31.
|
At Extraordinary General Meetings voting rights are reserved to eligible members
|
32.
|
A resolution altering or adding to the rules of the Club shall only be passed if approved by at least 75% of the members present and voting at a General Meeting.
|
|
33.
|
Voting at General Meetings shall be (except at contested elections of officers or members to serve on the Committee which shall be by ballot) by show of hands or otherwise as the Chairman may direct.
|
|
|
NOMINATIONS FOR OFFICE
|
|
34.
|
A notice shall be displayed in the Clubhouse during August each year for the names of members proposed for election at the AGM.
|
|
35.
|
Nominations for office can only be accepted if the nominee has agreed to sign their acceptance and been a member of the Club for two years from the date of joining.
|
|
36.
|
No member is permitted to nominate more than four Nominees.
|
|
37.
|
The appointment of President shall be the responsibility of the Club Committee who will make their choice from their own or other recommendations from members. The term of office will be two years. Past Presidents will be eligible to be re appointed.
He will not have a vote on the Club Committee.
|
|
|
GENERAL RULES
|
|
38.
|
Any dispute or difference which may arise regarding the interpretation of these Rules shall be determined by the Committee whose decision shall be final and binding.
|
|
39.
|
A copy of these rules shall be displayed in the Clubhouse at all times.
|
|
40.
|
A list of all members’ names and addresses shall be kept in the Clubhouse.
|
|
41.
|
All complaints and suggestions shall be made in writing to the Secretary to be brought to the notice of the Committee.
|
|
42.
|
All property left in the Club will be entirely at the owners risk. Property left in lockers is covered by Club Insurance provided it is locked.
|
|
43.
|
Bowls stickers shall be Blue and Gold with white lettering and the reverse sticker is to incorporate the Martlet.
|
|
|
DRESS
|
|
44.
|
The Club’s dress code for Roll ups and Club Matches will be decided by the Committee from time to time and their decisions will be displayed in the Clubhouse.
|
|
|
SELECTION
|
|
45.
|
The Selection Committee for men will consist of the Club Captain, Vice Captain, Junior Vice Captain and two elected Club members who will select players for all representative games and Leagues.
|
|
46.
|
The Selection Committee for Ladies shall be the Captain and Vice Captain or nominated deputy.
|
|
47.
|
When possible the Committees shall meet on Mondays to pick teams.
|
|
48.
|
Members may put their names down for all matches and selection will be aimed at giving all members a fair and equal opportunity to play.
|
|
49.
|
No member will be picked to play on Saturday and Sunday if another is not playing on either day and has requested to play. Players who have requested to play must be selected before other players are recruited.
|
50.
|
Where a recommendation by the General Committee has been agreed by the members at an AGM, that the strongest possible team available should be selected to play for a particular representative game or games, the Selection Committee will be allowed to waive Rules 50 and 51.
|
|
|
THE GREEN
|
|
51.
|
Bowls bags and clothing are not allowed in the Clubhouse or Viewing area. The changing rooms are to be used for this purpose.
|
|
52.
|
The direction of play for roll ups and matches etc., on both greens, shall be at the discretion of the Greenkeeper or an appointed representative.
|
|
53.
|
The decision of 'Natural Green fit to play' will be the responsibility of the Greenkeeper or an appointed representative.
|
|
54.
|
The All Weather green may be used from 9.00am daily subject to the requirements of maintenance. Normal play on the natural green will be from 10.00 pm. It will be necessary to obtain permission from the Greenkeeper or an appointed representative outside these times.
|
|
55.
|
Smoking will not be allowed on any greens or their surrounding paved areas only in the designated area.
|
|
56.
|
The booking of rinks for competitions and matches shall be carried out in accordance with the Rink Booking Procedures at the front of the book.
The booking of rinks for friendly roll-ups is not permitted
|
|
57.
|
County and National competitions take precedence in all cases.
|
|
|
FINANCE
|
|
58.
|
All money taken from Club activities must be paid to the Club Treasurer.
|
|
59.
|
An account shall be maintained at a Bank or Building Society. The Treasurer will maintain the Clubs business through an on line business account.
|
|
60.
|
All cheques on this account will be signed by any two from the Chairman, Secretary and Treasurer.
|
|
61.
|
The financial year will close on 30th September each year. The accounts, when prepared, will be inspected by two members of the Club appointed by an Annual General Meeting.
|
|
|
THE BAR
|
|
62.
|
The Bar is the responsibility of the Bar Committee. The Club Treasurer and Bar Manager are responsible for the bar account.
|
|
63.
|
The Bar Committee shall consist of The Chairman, Secretary, Bar Manager and Treasurer, plus an Assistant Bar Manager who will be appointed by the Bar Committee.
|
|
64.
|
The Justices Licence for the Bar shall be granted to the premises.
|
|
65.
|
Money cashed up each evening will be recorded in the special book provided by the Bar Manager, such money will then handed to the Treasurer or Bar Manager.
|
|
66.
|
The Bar Manager will be responsible for ordering of bar stock. A stock check will be carried out on a monthly basis and a report will be submitted to the General Committee.
|
|
67.
|
Intoxicating Liquor will not be sold to or consumed by any persons under the age of 18 years on Club premises.
|
68.
|
Members of visiting clubs, visiting teams and their guests shall be allowed the use of the Bar and the Club premises during the day of their visit.
|
|
69.
|
The spouses, Partners and Parent/Guardians of members shall be entitled to all the privileges of the Clubhouse and activities .
|
|
70.
|
All other visitors to the Club must sign the visitors book and are permitted to purchase intoxicating liquor during their visit.
|
|
71.
|
No more than two guests may be signed in by a member at any one time.
|
|
72.
|
The hours which intoxicating liquor may be sold or supplied in the Club for consumption either on or off the premises shall be set by the Management Committee within the legally permitted opening hours and displayed in the Clubhouse.
|
These Rules were approved by the members at an EGM held on 27 March 2012 and ammended at AGM's held on :
20 October 2016, 19 October 2017, 17 October 2019 and 17 November 2022
Then re-issued as Revision 9 in November 2022
|
|
|
Mr N S Kennard
Chairman
|
Mr A Currie
Secretary
|
|
|
|
|
|
|